Lawrence Livermore National Laboratory

Division Administrator, Materials Engineering Division

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Engineering
Posting Requirement:  External DOE Q or Top Secret
Job ID: 105873
Job Code: Business Operations Spec 3 (A01.3)
Date Posted: July 22 2019

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Join us and make YOUR mark on the World!

Come join Lawrence Livermore National Laboratory (LLNL) where we apply science and technology to make the world a safer place; now one of 2019 Best Places to Work by Glassdoor!

We are looking for a Division Administrator to manage administrative business operations and lead a team of administrative professionals for the Materials Engineering Division (MED). As a key member of the MED’s senior leadership team, you will plan, execute, and oversee innovative solutions to complex business challenges that drive the Division toward achieving its goals. To ensure your team’s success, you must be adaptable in a dynamic environment, strategically support business objectives. In addition to being well-organized, your strong communication skills will be needed to interact with a variety of people effectively. Administrative management personnel are not only key to LLNL they are highly professional and reliable individuals driven by a common mission: to strengthen the nation’s security through cutting-edge science, technology, and engineering. This position is in the Materials Engineering Division (MED) within the Engineering Directorate.

Essential Duties
- Research, analyze and interpret business, operational and/or organizational issues and problems, as well as human resources requirements/guidance and strategically determine the appropriate course of action to obtain optimal results.
- Investigate and identify solutions to complex administrative and personnel matters. Serve as a resource to managers, supervisors, and line personnel in reference to LLNL personnel policies, procedures, and practices; analyze, set and establish protocol and procedures.
- Exercise independent judgment to recognize organizational/operational problems, recommend solutions, and influence or negotiate with senior managers, on behalf of MED and/or the Engineering Directorate.
- Establish metrics and review, coordinate, and contribute to budget, project, and/or Division reporting requirements.
- Contribute to managing the Division's indirect budget and have primary responsibility for allocation of the Division’s work space/facilities.
- Build and maintain a rapport and effective interface with Division management to coordinate activities and meet objectives (e.g., collaborate with Division Leader, Section Leaders, Group Leaders, and Superintendent).
- Manage Division administrative staff to include hiring, supervising, mentoring, career development and training, coordinating work assignments, and conducting performance management activities including preparing performance appraisals and providing ranking and salary recommendations.
- Interface with a variety of Laboratory personnel including Engineering Associate Director’s office, Benefits, Staff Relations, and Health Services in the conduct of personnel related responsibilities.
- Perform other duties as assigned.

- Associate degree in a business-related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.
- Comprehensive knowledge of principles of personnel administration, policies and procedures, and state and federal laws. Knowledge and understanding of human resource (HR) compliance requirements for personnel administration (e.g., FLSA, ADA, EEO). Knowledge and understanding of HR processes, including job listings, hiring, and evolutionary job reclassifications.
- Effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment including interacting with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
- Supervisory experience with strategic leadership and team building skills to effectively build and manage an effective support team including performance management, ranking, career development, training plans, conflict resolution, and corrective actions.
- Analytical skills with the ability to anticipate, identify, and resolve complex issues effectively, creatively and with composure. Experience with resource management, financial systems, budgetary process, and planning/reporting tools.
- Advanced administrative and organizational skills, including accuracy, flexibility, and experience independently coordinating and prioritizing multiple projects and complex work activities with conflicting deadlines. Ability to meet short- and long-term deadlines and manage frequent interruptions independently.
- Advanced knowledge of personal computers and associated software including MS Office applications and experience analyzing information and developing complex reports to facilitate management decision making.
- Experience with workforce planning of administrative, operational and/or organizational activities and events and willingness to serve on Directorate and/or Laboratory-wide committees, acting as a main point of contact when needed.

Desired Qualifications
- Bachelor’s degree in business, operational, or organizational related field or the equivalent combination of education and previous relevant experience.
- Experience defining and developing organizational objectives as well as planning and strategizing for meeting those goals/objectives. Experience representing management to diverse internal and external contacts, and effectively communicating manager’s direction.
- Experience working in a classified environment and familiarity with the security requirements of LLNL Limited Areas. Experience with LLNL business applications and processes such as LAPIS, LHIRE, LEAP, LITE, and Conference Management and the Laboratory’s standard suite of desktop applications.


Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.  This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance:  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 


Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.