Lawrence Livermore National Laboratory

Workforce Administrator - Z Program

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Global Security
Posting Requirement:  External DOE Q or Top Secret
Job ID: 105049
Job Code: Business Operations Spec 2 (A01.2)
Date Posted: March 13 2019

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Join us and make YOUR mark on the world!

Come join Lawrence Livermore National Laboratory (LLNL) where we apply science and technology to make the world a safer place and now one of the 2019 Best Places to Work by Glassdoor!

For more than 65 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.


We are looking for a Workforce Administrator to direct personnel administration activities for a mission critical Intelligence Program.  You will be a key part of your team's business operations and activities strategically supporting the workforce goals and managing all hiring activities for the program. You will lead a team of administrative staff that supports a variety of people and projects. In addition to being well-organized and methodical, your strong communication skills will be needed to interact with a variety of people and job functions with an experienced business perspective to contribute. This position in the Global Security Directorate’s Z Program.

Administrative personnel at LLNL are highly professional and reliable individuals driven by a common mission: to strengthen the nation’s security through cutting-edge science, technology, and engineering. The Administrator team members are key to not only the Laboratory but also to our nation’s national security.  Administrators lead, manage and support a variety of projects, which requires them to be versatile to work with all levels of the organization.

Essential Duties
- Administer hiring, onboarding, and off-boarding processes for internal and external hires and non-employee workforce.
- Partner with hiring managers to understand strategic workforce goals and job requirements.  Assist managers with writing job postings, reviewing applicants, scheduling interviews, building hire packages, and coordinating internal transfers.
- Oversee day-to-day hiring activities and process flow; establish and maintain electronic tracking and record-keeping and regularly report status of administrative and operational hiring activities.
- Partner with Strategic Human Resources Management Recruiters and Talent Acquisition team members to ensure successful recruitment and onboarding of new hires.
- Communicate frequently with all participants in the hiring processes, especially candidates.
- Research and interpret personnel policy and make recommendations to hiring managers.  Ensure compliance with procedures, regulations and laws, and lead the implementation of corrective actions.
- Supervise a small team of non-exempt administrative staff.
- Perform other duties as assigned.

- Associate of Arts Degree in a business or operational area or the equivalent combination of education and related experience.
- Knowledge of the recruitment life cycle process. Experience working with recruiters, serving as a liaison with the HR team, and facilitating hire packages.
- Experience coordinating and prioritizing high volume requests, working nimbly in a dynamic environment, and developing inventive solutions to unique administrative and operational challenges.
- Experience working on organizational projects and experience researching, interpreting, and applying related policies and procedures.
- Effective interpersonal skills with the ability to confidentially handle sensitive hiring and personnel information with tact, discretion, and mature judgement.
- Advanced problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
- Demonstrated ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.
- Demonstrated leadership and/or team building skills. Ability to take initiative and build productive relationships.

Desired Qualifications
- Knowledge of LLNL business applications and processes such as LAPIS, LHIRE, LEAP, LITE, and LTRAIN
- Knowledge and understanding of LLNL’s hiring processes and procedures.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.  This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance:  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.  Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.  Please note that your current active Q or Top Secret clearance with DOE or another agency does not guarantee DOE SCI access approval; if you are denied access, you may be subject to reinvestigation of your existing Q or Top Secret clearance.



Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $2.1 billion, employing approximately 6,800 employees.

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.