Lawrence Livermore National Laboratory



Division Administrator

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Security Organization
Posting Requirement:  External DOE L or Secret
Job ID: 104335
Job Code: Business Operations Spec 1 (A01.1) / Business Operations Spec 2 (A01.2)
Date Posted: October 05 2018

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for a Division Administrator. You will plan and perform a wide range of advanced and diverse complex administrative activities that includes daily supervision for an administrative staff.  This position is in the Security Organization (SO).
 
This position will be filled at either the A01.1 or A01.2 level depending on your qualifications.  Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.
 
Essential Duties
- Represent Management as the primary point of contact for Division administrative matters; plan, execute, and provide oversight to a variety of operational and organizational requirements and activities.
- Review documentation for adherence to policies to ensure consistency within the work unit or functional area; participate in determining whether work unit is in compliance with policies, procedures, and practices; participate in the implementation of corrective actions to bring into compliance.
- Serve as a working supervisor for administrative staff to include: direct and assign work assignments, provide training and mentoring, write performance appraisals, and provide rank and salary recommendations.
- Solve complex problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures.
- Independently prioritize and execute a diverse administrative workload. Organize and coordinate large and small-scale meetings encompassing all necessary administrative and security logistics.
- Collect, validate, and interpret business, operational and/or organizational planning data in support of strategic and/or workforce planning activities. Prepare reports and other administrative and scientific material.
- Research, analyze, establish and implement internal administrative procedures and systems to enhance efficiency and effectiveness of administrative operations.
- Establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed by the required due date and follow up on pending items.
- Perform other duties as assigned.
 
In Addition, at the A01.2 Level
- Review, execute, and administer a variety of personnel/recruiting related activities for the Division, ensuring compliance with applicable policies, procedures, regulations, and laws.  Lead the implementation of corrective actions to bring into compliance.
- Lead the implementation of business, operational and/or organizational strategies, activities, objectives, and deliverables, prepare responses for requests for information.
- Represent the Program on self-assessment, audit teams, or work-related committees and lead projects to assess, set, and establish protocol and procedures. Collect, validate, interpret, and analyze business, operational and/or organizational planning data in support of strategic and/or workforce planning activities for the Program.
  
Qualifications
- Experience working on organizational projects with the ability to understand, interpret, and apply related policies and procedures.
- Experience independently coordinating and prioritizing complex administrative and operational work activities and multi-faceted internal processes for a work unit and/or functional area.  
- Effective organizational, analytical, and decision-making skills and the experience with problem-solving necessary to independently advise, resolve, and recommend appropriate actions to implement solutions to complex administrative problems.
- Experience leading administrative projects effectively and advanced administrative, organizational skills, attention to detail, accuracy, and follow through.
- Demonstrated effective leadership and team building skills.
- Effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment.
- Effective knowledge of business tools and technologies, Microsoft Office Suite and various computer software applications and the ability to quickly learn associated software and develop reports for strategic decision making.
 
In Addition, at the A01.2 Level
- Understanding of principles of personnel administration, policies and procedures, and state and federal laws. Knowledge and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
- Experience coordinating multiple work activities and multi-faceted internal processes and the ability to assess workforce needs.  Experience participating in and leading business, operational and/or organizational activities and representing management to diverse internal and external contacts, communicating manager’s direction.
- Experience interacting effectively with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and demonstrated effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others.
 
Desired Qualifications
- Associate of Arts Degree in a related field.
- Knowledge of the SO’s Conduct of Security Program and Security Organization policies and procedures.
- Working knowledge of LTRAIN and LEAP in the AR and TR roles. Experience working with LHire, LAPIS, and a document management system.
 

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.  This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance:  This position requires an active Department of Energy (DOE) L-level or Q-level clearance or an active Secret or Top Secret clearance issued by another U.S. government agency at time of hire. 

 

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.

 

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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