Lawrence Livermore National Laboratory



Business Operations Specialist

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Office of the Director
Posting Requirement:  External DOE Q or Top Secret
Job ID: 104253
Job Code: Business Operations Spec 2 (A01.2) / Business Operations Spec 3 (A01.3)
Date Posted: September 17 2018

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for a Business Operations Specialist to lead the administrative functions of the Counterintelligence Program. As part of the management team, you will participate in business, workforce, operations, and strategic planning; develop and implement administrative policies and procedures; and coordinate the counterintelligence program processing of Foreign Visits & Assignments. This position is in the Counterintelligence Program within the Director’s Office.

This position will be filled at either the A01.2 or A01.3 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

Essential Duties
- Plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements and activities for the Program on administrative matters.
- Lead the implementation of business, operational and/or organizational strategies, objectives, and deliverables, prepare responses for requests for information.
- Review, execute, and administer a variety of personnel/recruiting related activities for the Program, ensuring compliance with applicable policies, procedures, regulations, and laws.
- Coordinate the Counterintelligence Program processing of Foreign Visits & Assignments, including processing associated reports, Standard Operating Procedures (SOPs), and awareness materials.    
- Represent the Program on self-assessment, audit teams, or work-related committees and lead projects to assess, set, and establish protocol and procedures.
- Collect, validate, interpret, and analyze business, operational and/or organizational planning data in support of strategic and/or workforce planning activities for the Program.
- Prepare and review a variety of reports for management decision making.
- Review a variety of documentation for adherence to policy and ensure consistency.
- Perform other duties as assigned.
In Addition at the A01.3 Level
- Research and analyze business, operational and/or organizational issues for management review; recommend a course of action.
- Analyze and interpret human resources requirements/guidance and determine course of action to obtain optimal results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters, including disciplinary actions.
- Manage and oversee Program performance management and ranking processes for all classifications, ensuring adherence to Laboratory policy and organizational standards.

Qualifications
- Experience coordinating administrative and operational work activities and multi-faceted internal processes in functional area.
- Experience participating in and leading business, operational and/or organizational activities and representing management to diverse internal and external contacts, communicating manager’s direction.
- Specialized and operational knowledge of industry practices with experience applying analytical and research skills; experience resolving issues.
- Understanding of principles of personnel administration, policies and procedures, and state and federal laws. Knowledge and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.)
- Administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
- Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others.
- Analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.
- Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in management decision making.
In Addition at the A01.3 Level
- Associate degree in a business related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.
- Advanced administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Ability to work effectively with short deadlines and frequent interruptions.
- Comprehensive knowledge of recruiting, hiring, performance management and staff relations practices and an understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc., and experience interpreting and applying a wide variety of personnel policies and procedures.

Desired Qualifications
- Bachelor’s Degree in a related field or equivalent combination of significant experience, supervisory experience.

 
 

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.  This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Security Clearance:  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.  Also, you must have the ability to obtain and maintain Sensitive Compartmented Information (SCI) access.  Please note that your current active Q or Top Secret clearance with DOE or another agency does not guarantee DOE SCI access approval; if you are denied access, you may be subject to reinvestigation of your existing Q or Top Secret clearance.
 
 

 

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.

 

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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