Lawrence Livermore National Laboratory



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Business Operations Specialist

Location:  Livermore, CA
Category:  Administrative/Management
Job ID: 104120
Job Code: 
Date Posted: 

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for a Business Operations Specialist to support the Work Planning and Control (WP&C) Functional Area Management (FAM) Office. You will develop business processes for the newly implemented WP&C program to ensure compliance with complex requirements to sustain the long-term viability of the program. This position is in the Work Planning & Control (WP&C) Functional Area Management (FAM) Office.

Essential Duties
- Define, develop, and implement business processes/workflows for the WP&C FAM Office to include the help desk, training program administration, document and record management, and assist with making enhancements for continual improvement to the WP&C Tool to ensure process/workflow effectiveness.
- Develop processes and procedures required to establish and maintain the WP&C Office as a teaching organization and administer the WP&C training and qualification programs, annual maintenance of competencies, and a formal change control process.
- Establish and administer a document control and records management system, including a transaction flow for various types of documents, utilizing the WP&C Tool and/or the institutional document content management system as the repository.
- Develop and maintain a robust commitment tracking system, lead regular meetings to identify commitments and actions, update status, identify obstacles to completion, and track to closure.
- Responsible for providing daily priorities and assignments, mentoring, and assisting with career development of the Office Administrative Specialist.
- Oversee and monitor the WP&C Help Desk’s provision of technical and functional support to the user community including triaging incoming tickets, resolving and/or routing issues to the appropriate developer, ensuring calls/requests are correctly categorized for analysis, providing routine updates to FAM Office staff, and tracking issues to closure.
- Guide the Office Administrative Specialist in maintaining the WP&C FAM Office website, ensuring content is routinely reviewed and aligns with rapidly evolving business processes and training.
- Coordinate the logistics for internal and external reviews and assessments. Compile data from across directorates to support the assessment requirements in the Joint Management Assessment Plan and Schedule.
- Perform other duties as assigned.

Qualifications
- Associates Degree in related business field or equivalent combination of training and experience.
- Experience developing business processes, identifying data flow, performing data analysis, and applying analytical decision-making skills to determine best path to implementation.
- Experience analyzing a variety of factors to develop solutions for multi-faceted problems or questions from a diverse customer base.
- Experience working independently on multiple highly involved projects with complex compliance requirements, including interpreting requirements, applying project planning skills, managing project schedules, and tracking project deliverables.
- Expert use of MS office applications. Working knowledge of automated business tools/ technologies/techniques and specialized applications.
- Experience developing complex reports for use in management decision making.
- Advanced organizational skills with attention to detail necessary to handle multiple tasks in a demanding environment with frequent interruptions.
- Strong interpersonal, collaboration, problem-solving, conflict resolution, and writing, communication, and presentation skills.

Desired Qualifications
- Knowledge of institutional laboratory systems including the WP&C Tool, Facility Activity Schedule, the F&I Work Order Tool, LTRAIN, Electronic Integration Work Sheet (eIWS) System, Universal Content Management (UCM), and Information Management systems.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.
 

Security Clearance:  None required.

 

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.

 

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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