Lawrence Livermore National Laboratory



Pr. Accounting Assistant

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Chief Financial Officer
Posting Requirement:  External w/ US Citizenship
Job ID: 103994
Job Code: Pr. Accounting Assistant (451.4)
Date Posted: June 29 2018

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for an Accounting Clerk 4 to work in a dynamic and fast paced environment.  You will perform advanced and complex accounting and travel accounting tasks, solve problems of a broad scope and complexity and develop and implement new techniques and procedures.  This position is in the Office of the CFO/Finance Department.
 
Essential Duties
- Perform advanced accounts payable vendor invoice processing through the Oracle Payable system.
- Interpret and apply exceptional and complex procedures within the Accounts Payable system and provide guidance regarding travel and payables accounting policies and procedures and problem resolution assistance to LLNL organizations.
- Approve and reconcile reimbursements in the ePay Travel Reimbursement system, within LLNL Travel Policy and approve third party payment requests for training and conferences.
- Reconcile Travel and Accounts Payable balance sheet accounts for management approval, including preparation of journal vouchers and project cost transfers.
- Independently research and reconcile payment issues with contract balances and review and process credit memos, de-obligating liens, cancel checks and invoices and work reports to ensure timely payment and processing of wire requests.
- Scan and index documents using Kofax Capture for all vendor invoices and records retention and research rejected Automated Clearing House (ACH) bank payments and resolutions.
- Independently respond to Accounts Payable and Travel Accounting Customer Service calls and assist Resource Analysts and other LLNL customers in resolving vendor and travel payment inquiries.
- Perform other duties as assigned.
 
Qualifications
- Demonstrated advanced knowledge of accounting theory, policies, procedures, and regulations, as well as knowledge of Generally Accepted Accounting Principles (GAAP).
- Experience using Oracle or other financial applications and advanced knowledge and experience with computer-based spreadsheets, report generated applications and communication tools (e.g.,Microsoft Suite, Outlook, Front Range).
- Demonstrated advanced organizational skills to handle multiple tasks simultaneously with frequent interruptions, while providing a high level of customer service and demonstrated advanced problem solving and decision-making skills necessary to independently solve problems of broad scope and complexity.
- Experience reconciling balance sheet accounts, preparing complex journal entries and financial reports.
- Experience interpreting and applying financial policy and procedures, including State and Federal policies, procedures and regulations and experience in applying and ensuring internal controls are followed.
- Demonstrated ability to work independently with minimal supervision and to perform as a team member while maintaining a heavy workload.
- Demonstrated ability to meet critical deadlines and work effectively under time constraints.
- Demonstrated effective communication and interpersonal skills necessary to work with all levels of personnel, both internal and external to the Laboratory including experience providing a high level of customer service while maintaining effective working relationships with clients, co-workers, external vendors, and Laboratory service units.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.
 

Security Clearance:  This position requires a Department of Energy (DOE) L-level clearance.

If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter.  In addition, all L or Q cleared employees are subject to random drug testing.  L-level clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

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