Lawrence Livermore National Laboratory



Supply Chain Management Department Administrator

Location:  Livermore, CA
Category:  Administrative/Management
Organization:  Business
Posting Requirement:  External w/ US Citizenship
Job ID: 103980
Job Code: Business Operations Spec 3 (A01.3)
Date Posted: June 27 2018

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for a Department Administrator in support of the Business Directorate. You will manage the hiring and recruiting functions for the Supply Chain Management (SCM) Department and will coordinate a wide range of advanced and diverse administrative activities and complex projects with changing variables and multiple factors that are not easily answered by standard procedures. You will represent management in daily administrative matters and participate as a member of the team in the development, implementation, and monitoring of all aspects of SCM’s administrative and personnel activities. This position is in the Business Directorate.

Essential Duties
- Serve as the primary point of contact for department administrative matters; plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements and activities.
- Advise and implement department planning and execution, operational issues, workforce activities and Laboratory policies and procedures; develop methods for successfully meeting department deliverables.
- Manage department administrative staff to include hiring, supervising, mentoring, career development, disciplinary actions, training, performance appraisals, coordinating work assignments, and providing ranking and salary recommendations.
- Manage and oversee the department performance management and ranking processes for all classifications within the department and matrix programs, ensuring adherence to Laboratory policy and organizational standards.
- Represent department on self-assessment, audit teams, or work-related committees and lead projects to assess, set and establish protocol and procedures.
- Solve complex and sensitive problems, develop and implement new techniques and procedures, interpret policy, formulate recommendations and establish procedures.
- Research, gather, select, and compile information from various sources for reports and presentations. Prepare administrative and scientific material including correspondence, documents, tables, charts, and reports.
- Establish and maintain complex databases, spreadsheets, and tracking systems to ensure action items are completed by the required due date, and follow up on pending items.
- Perform other duties as assigned.

Qualifications
- AA degree in a business related field or equivalent combination of significant experience and education in a related business, operational, and/or organizational area.
- Supervisory experience with demonstrated leadership and team building skills to effectively build and manage administrative personnel who support multidisciplinary groups.
- Comprehensive knowledge of recruiting, hiring, performance management and staff relations practices and knowledge and understanding of HR compliance requirements for hiring FLSA, ADA, EEO, etc., and experience interpreting and applying a wide variety of personnel policies and procedures.
- Experience leading business, operational and organizational activities.
- Advanced administrative and organizational skills, including detail oriented, flexibility and experience independently coordinating and prioritizing multiple and complex work activities, often with conflicting deadlines. Demonstrated ability to work effectively with short deadlines and frequent interruptions.
- Demonstrated effective interpersonal, verbal, and written communication skills necessary to handle sensitive and confidential issues with tact, discretion, and mature judgment to interact with a diverse group of personalities and disciplines at all levels internal and external to the Laboratory.
- Demonstrated analytical skills with the ability to anticipate, identify, and resolve complex issues effectively.
- Diverse experience in the use of specialized software and administration tools; expert use of MS office applications.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.
 

Security Clearance:  This position requires a Department of Energy (DOE) Q-level clearance.

If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.

 

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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