Lawrence Livermore National Laboratory

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Engineering Associate Director's Office Manager

Location:  Livermore, CA
Category:  Administrative/Management
Job ID: 103902
Job Code: 
Date Posted: 

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for an Office Manager. You will be responsible for supervising exempt and non-exempt administrative team members and will manage administrative activities. You will be required to deal with conflicting priorities, have a high degree of flexibility, organization, and discretion. This position will be in the Engineering Associate Director’s Office.

Essential Duties
- Supervise administrative staff to include: direct and assign assignments, provide input in hiring process, provide training and mentoring, write performance appraisals, and provide rank and salary recommendations to the Directorate Administrator.
- Oversee staff development, provide coaching and feedback on a regular basis.
- Serve as the Directorate point of contact (POC) for all hiring activity; responsible for communicating new and updated employment and compensation processes/requirements to the Directorate, accurate and timely reporting of Directorate personnel metrics.
- Serve as the Directorate personnel transaction (PAS) initiator and Salary Coordinator; process all salary transactions, act as resource to Directorate personnel on matters related to salary administration and the annual Compensation Increase Program (CIP); manage Directorate annual CIP budget.
- Attend Institutional meetings and represent Directorate as appropriate.
- Identify issues, independently resolve problems by developing and recommending solutions, and propose a course of action.
- Serve as a resource to Directorate personnel in safely returning employees to the workplace after short and long-term leaves; communicate policies/processes, work with varying levels of management, Staff Relations and Health Services staff members.
- Perform other duties as assigned.

- Experience leading and/or supervising employees and team building.
- Experience in handling sensitive personnel issues and progressive discipline strategies and understanding of HR compliance requirements for personnel administration (FLSA, ADA, EEO, etc.).
- Experience using HRIS and applicant tracking systems; knowledge of and experience interpreting and applying employment and salary policies and procedures.
- Demonstrated effective communication skills necessary to effectively explain, present, direct, negotiate, and influence others, and resolve difficult issues using creative problem-solving skills.
- Experience interacting with all levels of personnel internal and external, while exercising a high degree of discretion, mature judgment, and tact in handling personnel issues of a sensitive nature.
- Demonstrated accuracy, organization, and attention to detail; ability to develop, implement, and resolve day-to-day problems with frequent interruptions and conflicting deadlines and priorities.
- Demonstrated ability to analyze multiple variables, gather information without oversight, follow up on details, and anticipate problems.
- Advanced knowledge of, and experience working with software applications such as the Microsoft Suite and Adobe Acrobat.

Desired Qualifications
- Bachelor’s degree in Business Administration or related field or demonstrated progressive competence obtained through a combination of experience and education/training.
- Knowledge and experience in interpreting and implementing LLNL policies, procedures, and practices.
- Demonstrated understanding of the Engineering Directorate.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.

Security Clearance:  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 


Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE). LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance. The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.


LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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