Lawrence Livermore National Laboratory



Shipping and Distribution Specialist

Location:  Livermore, CA
Category:  Trades & Facilities
Organization:  Business
Posting Requirement:  External w/ US Citizenship
Job ID: 103725
Job Code: Supply & Distribution Spec 2 (F01.2) / Supply & Distribution Spec 3 (F01.3)
Date Posted: May 01 2018

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Science and Technology on a Mission!

For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for a Shipping and Distribution Specialist. You will be responsible for coordinating the shipment of general commodities and hazardous materials ensuring compliance with regulations as they pertain to the domestic or international shipment of material leaving LLNL. This position reports to the Supply & Distribution Division of the Asset Management Department.

This position will be filled at either the F01.2 or F01.3 level depending on your qualifications.  Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.

Essential Duties
- Select appropriate shipping methods and carriers, ensuring the highest level of service at the lowest freight rate, keeping within programmatic time constraints. Expedite the shipping of materials when required.
- Provide an independent secondary oversight for all hazardous material shipments, review for compliance with federal, state, and Laboratory regulations and Environment, Safety and Health (ES&H) requirements. Maintain current knowledge of Department of Transportation (DOT), International Air Transport Association/International Civil Aviation Organization (IATA/ICAO), changes/updates, as they pertain to hazardous materials shipments, assessments, packing, certification and routing.
- Assist Laboratory programs and agencies on steps necessary for the proper shipment of general commodities, specialty commodities, and hazardous material, including import/export shipments. Maintain written instructional guidelines for Laboratory personnel to use for shipment planning. Extensive interaction with customers, project leads and vendors is routinely required.
- Provide input on technical decisions in the handling of import/export materials and maintain excellent relationships with brokers/freight forwarders. Maintain the Automated Export System (AES) account and enter exports appropriately.
- Evaluate transportation companies, brokers/freight forwarders, and other pertinent vendors for effectiveness and participate in making changes where appropriate to ensure best business practices.
- Reconcile carrier invoices against GSA tender and ensure proper billing of assessorial charges and act as point of contact for Accounts Payable for freight billing; Process Collect On Deliver (COD) transactions.
- Demonstrate breadth of IT operating system knowledge by taking administrative control of all internal and external shipping IT systems utilized in the position and act as main point of contact for updates, improvements and troubleshooting.
- Maintain and continually develop vendor supply list for all items required for shipping, packaging, transportation and hazardous packaging.
- Perform other duties as assigned.
In Addition at the F01.3 Level
- Interpret and apply concepts and techniques of DOT import/export regulations as they pertain to radioactive and explosive materials.
- Analyze data and collaborate with others in developing recommendations of import/export regulations, changes/updates, as they pertain to international hazardous and non-hazardous material shipments. Conduct studies and initiated changes to appropriate procedures or processes.
- Serve as a subject matter expert, provide technical leadership, solve complex problems, and manage shipment of classified material.

Qualifications
- Associate’s Degree in relevant field, or equivalent combination of education and related experience.
- Knowledge of and experience applying traffic/shipping operational procedures, industry practices, standards, processes, and systems.
- Knowledge of DOT, IATA/ICAO, import/export regulations.
- Experience handling hazardous or classified material for domestic and international shipment.
- Communication skills necessary to effectively interact and communicate with all levels of management.
- Demonstrated organizational skills to prioritize multiple and complex tasks, as well as analytical skills and the ability to review business processes.
- Demonstrated problem-solving and decision-making skills necessary to independently recommend and approve appropriate actions and solutions.
- Experience with personal computers, and working knowledge of spreadsheet software such as Excel and other software applications.
In Addition at the F01.3 Level
- Bachelor’s Degree in relevant field or equivalent combination of education and substantial experience in logistical functions.
- Broad knowledge of and experience applying logistics industry concepts, practices, principles, techniques, standards, processes and systems.
- Expert knowledge of and experience managing hazardous and classified material.

Desired Qualifications
- Strong background and advanced knowledge of Supply and Distribution Division business systems, i.e. ShipIt, LINCS, internal DOE transportation system, Automated Transportation & Logistics Analysis System (ATLAS) etc.
- Knowledge of National Motor Freight Classification Book (NMFC), Code of Federal Regulations Title 49, Department of Commerce and other agency regulations as they pertain to the domestic or international shipment of material leaving LLNL.

Pre-Placement Medical Exam:  A job related pre-placement medical examination may be required.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.
 

Security Clearance:  This position requires a Department of Energy (DOE) Q-level clearance.

If you are selected, we will initiate a Federal background investigation to determine if you meet eligibility requirements for access to classified information or matter. In addition, all L or Q cleared employees are subject to random drug testing.  Q-level clearance requires U.S. citizenship.  If you hold multiple citizenships (U.S. and another country), you may be required to renounce your non-U.S. citizenship before a DOE L or Q clearance will be processed/granted.

Note:   This is a Career Indefinite position. Lab employees and external candidates may be considered for this position.

About Us

Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employee.

LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.

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