Lawrence Livermore National Laboratory

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LLESA Office Administrative Specialist

Location:  Livermore, CA
Category:  Administrative/Management
Job ID: 103138
Job Code: 
Date Posted: 

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Science and Technology on a Mission!
For more than 60 years, the Lawrence Livermore National Laboratory (LLNL) has applied science and technology to make the world a safer place.

We have an opening for an Office Administrative Assistant.  Under minimal supervision, you will perform a full range of complex and difficult administrative assignments in a dynamic and fast-paced environment with frequent interruptions and conflicting priorities which require independent judgment and follow through.  This position is in the Livermore Laboratory Employee Services Association Office (LLESA).

Essential Duties
- Represent management in daily matters by gathering, clarifying and disseminating information, coordinating activities, and serving as a resource for LLNL and LLESA policy and procedure interpretation.
- Respond, on behalf of LLESA management team, to administrative matters both internal and external to the Laboratory including independently composing and generating correspondence which my be sensitive in nature.
- Manage the LLESA dicount program.
- Manage the creation, sourcing and production of branded promotional merchandising items (such as: shirts, pens, notepads, etc.).
- Develope content, layout, and design of marketing materials, presentations, website graphics, e-blasts and other marketing communications utilizing various software such as PowerPoint.
- Provide website maintenance, including social media presence, updates, analytics, content development and conduct online surveys.
- Manage complex calendars which includes independently determining scheduling priorities.
- Serve as an administrative team member and assist with special projects and events including coordinating on-site visits, preparing access badging requests, developing agendas and disseminating information.
- Perform other duties as assigned.

- Advanced secretarial and administrative experience, including accurate keyboarding, editing, grammar, proofreading skills and advanced knowledge of office procedures, techniques, and methods.
- Experience developing promotional material and marketing collateral.
- Experience working in an environment of rapidly changing priorities, deadlines, and frequent interruptions.
- Demonstrated advanced communication, interpersonal, and customer service skills necessary to interact effectively with a diverse workforce and represent the Division and Program with all levels of management, internal and external to LLNL.
- Demonstrated problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
- Demonstrated ability to be self-motivated and flexible, exercising a high degree of discretion and mature judgement in handling business sensitive and/or classified information, as well as personnel interactions.
- Advanced computer skills and experience with the various software applications, such as Microsoft Office Suite, Entrust, Adobe Acrobate, MindBody membership and the ability to learn new software quickly.
- Experience working independently and as part of a team.

Pre-Employment Drug Test:  External applicant(s) selected for this position will be required to pass a post-offer, pre-employment drug test.

Security Clearance:  None required.


Note:   This is an At Will appointment.  Lab employees and external candidates may be considered for this position.

About Us
Lawrence Livermore National Laboratory (LLNL), located in the San Francisco Bay Area (East Bay), is a premier applied science laboratory that is part of the National Nuclear Security Administration (NNSA) within the Department of Energy (DOE).  LLNL's mission is strengthening national security by developing and applying cutting-edge science, technology, and engineering that respond with vision, quality, integrity, and technical excellence to scientific issues of national importance.  The Laboratory has a current annual budget of about $1.8 billion, employing approximately 6,500 employees.
LLNL is an affirmative action/ equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, protected veteran status, age, citizenship, or any other characteristic protected by law.
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